information for current grantees

Congratulations on receiving a City of Santa Barbara Arts Grant. The following information is a timeline to assist grant recipients of the City of Santa Barbara Community Arts, Organizational Development, or Events and Festivals grant funds.

REVISED BUDGETS DUE- DECEMBER 1, 2023

Revised budgets serve as the basis for your grant agreement and contract. The revised budget is listed as the two columns on your grant application budget that you did not complete as part of your grant application. You will need to complete the revised budget and upload it in the grants portal and complete the "Revised Budget Report".

For instructions on how to complete the revised budget click here.
For instructions on how to upload and complete the revised budget click here.

Click here to download the Electronic Signature Agreement.

CONTRACTS SIGNED AND EXECUTED-December 15, 2023

Once the Office of Arts and Culture has received your revised budget, a grant agreement will be drafted and emailed to the contact person listed in the grants portal. The grant agreement must be signed via DocuSign with the required insurance certificates no later than December 15, 2022.

Click here for sample terms and conditions outlining insurance requirements.

GRANT PAYMENT DISBURSEMENT: JANUARY 1, 2023-DECEMBER 31, 2024

Once your grant contract has been fully executed, grant funds are available as a reimbursement for expenses that have already been incurred. Grantees are able to submit for up to 90% of the grant award as expenses are incurred. Requests for funds must be made through the grants portal. Grant funds may take up to 30 days to process. 

For instructions on how to submit for payment, click here.

GRANT CREDIT

The City of Santa Barbara funds the Community Arts, Organizational Development, and Events and Festivals grant programs. Please recognize the City of Santa Barbara as a funder by using the City logo in all materials announcing or promoting your grant program. Logos are available for download by clicking here.

FINAL REPORTS COMPLETE- DECEMBER 31, 2024

The final report for your grant project must be submitted through the grants portal no later than December 31, 2024. We strongly encourage grantees to review the reference evaluations prior to the start of your grant project. Reference evaluations can be found on our website at: http://www.sbac.ca.gov/city-grants/

For instructions on how to complete your final evaluation in the grants portal, click here.

FINAL INVOICE SUBMITTED- DECEMBER 31, 2024

The final invoice must be submitted by December 31, 2024 and will only be paid once the final report has been completed. 

For instructions on how to submit for payment, click here.

*If your project will not be complete by December 31, 2024, a date extension must be approved and completed by the Office of Arts and Culture.

Thank you for all you do.